CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Calderdale Area.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

General Overview and Objectives of Services.

The simplified end of life care pathway for Calderdale, expects the service to provide and support the delivery of high quality, evidence based, safe patient centred care.

It is vital to the success of the proposal that a thorough awareness raising programme be implemented across all professionals in the end of life care pathway. This will ensure maximum output is achieved. It is vital that all providers including the Calderdale CCG are committed to the education process in order to fully realise the patient and financial benefits.

To support implementation of this pathway, Calderdale CCG will commission an end of life facilitator to embed end of life tools, champion key quality standards across the pathway and coordinate training and education to meet local needs. There is currently no dedicated end of life care facilitator within the area. Key tasks of the facilitator role would include an Out of Hours Community Nursing Service. This would involve a dedicated nursing team, which will provide planned and crisis visits out of hours, as well as telephone support to patients and carers, and generalist palliative care advice and support to other professionals such as care home staff. It is proposed that this team is in addition to the existing structure and will be ring fenced for end of life patients.

The increasing complexity of patient needs resulting in increased demand on staff time is the basis for the proposed uplift in staff numbers. It is crucial for the out of hours service to be able to double up on staff numbers to ensure staff safety but also to deliver more complex care in response to the patient's needs.

The Out of Hours team will facilitate and support discharge out of hours from Calderdale and Huddersfield Foundation Trust. The discharge will be facilitated safely with the individuals consent and will work in collaboration with existing care providers. The team will also work with existing care providers and ensure handover notes are in place for discharges in-hours. This will contribute to a reduction in length of stay in terms of acute bed day's and will ensure more patients die in their preferred place of care.

This service will provide end of life patients and their carers/families with:

Support for community staff who need assistance/education in order to provide palliative care;

Provision of advice and support re specialist palliative care to existing clinical staff;

An integrated approach to care, working alongside existing community and primary care team. The patients GP will retain clinical responsibility.

Receipt and triaging of calls from patients and their families registered with a Calderdale GP.

Response to crisis calls by providing crisis nursing hands-on care including physical symptom management, psychological and social support.

Telephone advice and reassurance.

Follow up telephone support or home planned visit for patients identified by their key worker when other planned services are not available.

Planned nursing care to facilitate a patient's choice to stay at home.

Carer support immediately after death.

The objectives of the service are:

To support the existing District Nursing teams and step in when more specialist services are required, through the provision of advice and practical support for more complex situations

To improve the quality and clinical effectiveness of care delivered at home to end of life care patients and their carers/families in Calderdale and to limit the physical and psychological suffering that patients and carers experience at end of life; maximising quality of life through the provision of rapid and effective care and support.

To ensure speedy access to end of life care is met in the community in a timely manner.

To decrease the length of time between seeking assistance and accessing specialised palliative care services in order to mitigate crisis events.

To act as a flexible, responsive service that will react to unscheduled demand out of hours.

To deliver a consistent response and comprehensive communication with other providers for example Hospices, McMillan Services and District Nurses.

To support the transition from care provided in an acute hospital setting to home in a safe and timely manner.

To educate patients and carers on self-care and the best use of services.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and several liability.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://noecpc.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click “continue” - Enter your correct business and user details - Note the username you chose and click “Save” when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the “PQQs / ITTs Open To All Suppliers” link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content - Click the “Express Interest” button in the “Actions” box on the left-hand side of the page - This will move the PQQ /ITT into your “My PQQs/ My ITTs” page. (This is a secure area reserved for your projects only) - You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box 3. Responding to the tender - You can now choose to “Reply” or “Reject” (please give a reason if rejecting) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then publish your reply using the publish button in the “Actions” box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk. A PQQ document is required to be completed as part of the expressions of interest and selection to tender process. This document can be found on the Bravo eTendering system (by following the instructions detailed above). This information will be used to limit the number of economic operators selected and invited to tender.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction. This is a voluntary notice for the purpose of advertising this tender. As the procurement falls under Part B of Schedule 3 of the Public Contracts Regulations 2006, it is only andatory for the procurement to comply with Regulation 5 (2). Accordingly neither the publication nor content of this Notice shall be taken to mean that the Contracting Authority intends operating the process in accordance with or to be bound by any of the Regulations other than Regulation 5 (2). Information concerning the process will be contained in the tender documentation.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice